Administrative and Financial
Expenses, Reimbursement of
Scope
Employees
Policy Statement
Employees are entitled to reimbursement, by check of certain out-of-pocket business expenses incurred in the performance of their duties on behalf of the University. These reimbursable business expenses include business meals and entertainment for University or non-University personnel paid by the employee while not on University travel (see Travel Policy).Business entertainment may not be charged to federal grants or contracts.
Mileage reimbursements for local use of a personal automobile on University business is another type of reimbursable expense and will be paid at a rate in accordance with IRS guidelines and posted on the Administrative Forms Web site.
Payments to individuals for services performed in the United States are not to be made directly by employees, and an employee will not be reimbursed for such payments.
Policy Administration
Links to Procedures and Related Information
Date: September 2005
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