Administrative and Financial
Office Supply Purchasing Policy
I. General Policy StatementThis policy governs the purchase of certain general office supplies and paper with University funds. This policy applies to all University colleges, schools, and business departments located on the Syracuse Campus or in the City of Syracuse. The policy is encouraged for units operating outside the City of Syracuse, and for units purchasing office supplies with sponsored funding.
II. Reason for Policy/PurposeThis Policy provides University approved methods which ensure that high quality office supplies are procured in a consistent, cost effective, and efficient manner to meet our business needs. It is intended to enable University employees to spend the minimum amount of time shopping for supplies while receiving the best prices possible.
III. PolicyThe University has selected W.B. Mason as its primary office supply vendor, which is accessed through the Purchasing Department's online marketplace, the eProcurement ("ePro") Direct Connect purchasing system. ePro is the University's approved method for purchasing office supplies and paper. Purchasing approval authority in ePro is delegated to authorized faculty and staff who participate in a mandatory Office Supply Purchasing Policy and Procedure training. For a more detailed description of ePro, see the "Definitions" section in the Appendix below.
All standard office paper for copiers and printers will be available through ePro, with next day, desktop delivery. Any logo paper should be purchased through Printing Services. All other specialty paper should be purchased through the Purchasing Department via an ePro Special Request requisition.
The items available on ePro Direct Connect represent items negotiated on contract with W.B. Mason, and in most instances, are the lowest prices available for the item across all vendor channels.
Except as specified herein, expenses incurred for purchasing office supplies through other mechanisms, including Procurement Cards (Pro-cards), personal funds and other than through the ePro system will not be reimbursed.
When an individual is traveling on official University business outside the Syracuse, New York area, Staples Advantage Retail Stores are the University's preferred vendor for these purchases. Such purchases, if completed for official University purposes, will be reimbursed within reasonable limits.
IV. To Whom Does This Policy ApplySelect all that apply:
Date: December 18, 2015
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