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Employment, Workplace Rules, Benefits and Governmental Notices

Paid Time Off, Vacation

Scope

Benefits eligible staff employees

Policy Statement

The vacation entitlement schedule for benefits eligible staff employees is based on years of service.

Benefits Eligible Exempt Staff Employees

  Annual Number of Vacation Days
Upon reaching July 1 following the date of hire 20 days
Upon reaching the fiscal year in which the 20th anniversary falls 25 days
Upon reaching the fiscal year in which the 30th anniversary falls 30 days


Benefits Eligible Non-Exempt Staff Employees

  Annual Number of Vacation Days
   Upon reaching July 1 following the date of hire 10 days
   Upon reaching the fiscal year in which the:
spacer  5th anniversary falls
15 days
spacer11th anniversary falls 16 days
spacer12th anniversary falls 17 days
spacer13th anniversary falls 18 days
spacer14th anniversary falls 19 days
spacer15th anniversary falls 20 days
spacer16th anniversary falls 21 days
spacer17th anniversary falls 22 days
spacer18th anniversary falls 23 days
spacer19th anniversary falls 24 days
spacer20th anniversary falls 25 days
spacer30th anniversary falls 30 days

The University's fiscal year runs from July 1 through June 30.

Benefits eligible part-time staff employees are allotted vacation days in accordance with the above table, but the vacation pay is pro-rated based on the percent of full-time effort. For example, a non-exempt fiscal year benefits eligible staff employee with 1 to 5 years of service, working 20 hours per week would be eligible for 40 hours of vacation time (10 days of vacation multiplied by the average effort of 4 hours per day). A benefits eligible staff employee working full-time during the academic year is eligible for the noted number of vacation days pro-rated by the proportion of time worked in the fiscal year (8.5/12 = 70 percent) or 7 full days in the example of a benefits eligible non-exempt staff employee with 1 to 5 years of service; in this case, the vacation is used during the academic year.

Vacation time must be scheduled by mutual agreement of the benefits eligible staff employee and his/her supervisor. A new allotment of vacation is awarded each July 1st and, as a general rule, must be used by the following June 30th. Unused vacation at June 30th may not be reimbursed or carried forward to the next fiscal year. In rare special circumstances, carryover of unused vacation may be allowed with the written consent of the dean, director, or department head and the chief human resources officer.

The vacation entitlement schedule for bargaining unit staff employees is also based on years of service. Bargaining unit staff employees should consult the collective bargaining agreement for additional details about this benefit.

Policy Administration

Links to Procedures and Related Information

Date: April 2005


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