University Governance, Ethics, Integrity, and Legal Compliance
University Archives Policy
ScopeAdministrative and academic staff
The University is committed to preserving its history in the University Archives under the direction of the University Archivist.
Records of enduring historical value are those which document the history, organization, policies, and activities of the University. In general records have enduring value if they contain evidence of the University's organization, function, policies, decisions, procedures, operations, or other activities, or because of their informational value. Examples of such records are those containing information developed in preparation of position papers, reports, and studies; reflecting official actions taken in the course of University business; conveying information on University programs, policies, decisions, and essential transactions; documenting oral exchanges, such as meetings or telephone conversations, during which policy was discussed or formulated or other University activities were planned, discussed or transacted. Policies related to University records not determined to be of enduring value may be found at University Records Policy.
Records may be in any physical format including but not limited to paper, microforms, photographs, drawings, maps, motion picture film, and electronic records maintained in magnetic or optical format such as databases, e-mail, voicemail, CDs and DVDs, videotapes and audio tapes, computer tapes and discs, and word processing documents.
Specific categories of enduring/archival records include but are not limited to:
The University Archivist is the official custodian of records housed in the University Archives.
The department, college, school or academic unit will:
Links to Procedures and Related Information
Date: June 2003
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