University Governance, Ethics, Integrity, and Legal Compliance
Federal, State, and Local Elected Officials Reporting of Lobbying Activities, Expenditures and Gifts
ScopeFaculty and staff
Policy StatementFederal and state laws govern the use of funds that can be spent on lobbying activities for all levels of government. These laws require the University to register as a lobbying entity and report lobbying activities as well as expenditures. Any violations of these laws could lead to significant penalties for the University ranging from large fines to criminal prosecution.
The Office of Government and Community Relations is the University's designated point-of-contact for federal, state, and local lobbying and must be contacted and informed of any planned activities that could be interpreted as lobbying by faculty, staff, and/or students prior to taking any action on behalf of the University.
Federal Lobbying Disclosure Act of 1995, amended 2007
Under the guidelines of provisions known as the "Byrd Amendment" [31 U.S. C §1352 (b)], federal grantees, contractors, those with cooperative agreements with the federal government, are prohibited by law from using federal monies to lobby the Congress, federal agencies or their employees with respect to the awarding of specific contracts and grants. Researchers should consult the Vice President for Research and the Associate Vice President of Government and Community Relations before contacts with Congress or federal agencies are made.
Federal lobbying contact is defined as any oral, written, or electronic communication to a Member of Congress; congressional staff; senior federal executive branch employees, such as the President, Vice President, or Cabinet officials regarding the formulation, modification, or adoption of federal legislation; the administration or execution of a federal program or policy; or formulation, modification, or adoption of a federal rule, regulation, executive order, policy or position of the U.S. Government.
Employees must report their lobbying activities and the related costs on the Federal Relations Reporting Form and submit to the Office of Government and Community Relations each calendar year no later than the 10th day of the month following the quarterly period according to the following chart.
New York State Lobbying Act
State lobbying activity is defined, in part, as any attempt to influence the passage or defeat of any local or state law, ordinance, resolution or regulation. This includes, but is not limited to, any oral, written or electronic communications to public officials such as the Governor, Lieutenant Governor, Comptroller, Attorney General, Members of the State Legislature, state officers and employees, officers and employees of the legislature and municipal officers and employees, paid or unpaid, and any efforts in support of such contacts including preparation or planning activities, research and other background work that is intended, at the time of its preparation, for use in coordinating with the lobbying activities of others to public officials.
Employees must report their lobbying activities and the related costs on the State Relations Reporting Form and submit to the Office of Government and Community Relations each calendar year no later than the 5th day of the month following the bi-monthly period according to the following chart.
New York State Public Employees Ethics Reform Act
To ensure compliance with lobbying laws, gifts of tickets to University sporting and other events are prohibited. All federal, state and local employees and elected officials must purchase tickets/parking passes for any sporting/entertainment events sponsored by the University. Payment must be made at the time the ticket/pass is received, not reimbursed at a later date.
Links to Procedures and Related Information
Amended: September 2007
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