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University Ethics, Integrity, and Legal Compliance

Federal, State, and Local Officials, Contacting and Communicating With

Scope

Faculty and staff

Policy Statement

The Office of Government and Community Relations is charged with advancing the University’s interests at all levels of federal, state and local government and is the designated point of contact for government officials and their staff. This policy for contacting and communicating with officials at all levels of government has been established to ensure a coordinated and effective government relations program.

University Contacts/Communications

  • Contact the Office of Government and Community Relations for assistance with contacting officials and staff of federal, state, and local governments, and federal and state agencies.
  • Inform the Office of Government and Community Relations of all planned contacts and correspondence with elected officials and policy-making employees of federal, state, local governments as well as federal and state agencies. Those items which pertain to sponsored research should be coordinated with the Vice President for Research.
  • Consult with the Office Government and Community Relations on any verbal or written statement made on behalf of the University that concerns federal, state, or local policies, legislation or regulations.
  • Request authorization and assistance from the Office of Government and Community Relations prior to providing testimony or appearing before federal, state or local government bodies.
  • Coordinate all invitations to elected officials to visit campus with the Office Government and Community Relations.

Non-University Contacts/Communications

  • All contacts with elected officials or government agencies for personal or other non-University purposes, whether in person or in writing, should be clearly identified as such.
  • SU letterhead should not be used in written communications to elected officials or government agencies for personal or non-University purposes.

Policy Administration

Date: July 2006


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