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Residence Life Policies

Scope

Students

Policy Statement

The theme of residential life focuses on personal responsibility and co-operation in building the community. To enhance this growth of community, the Office of Residence Life requires that all students residing on both North and South campuses be familiar with, and abide by, the University's Code of Student Conduct, the Departmental Standards of Residence Life, and the policies outlined in the Terms and Conditions of Student Housing. ORL's Departmental Standards appear below; the Code of Student Conduct appears elsewhere in this handbook; a copy of the Terms and Conditions of Student Housing may be obtained in 204 Steele Hall.

DEPARTMENTAL STANDARDS

What are departmental standards? Departmental standards reflect the rights and responsibilities of all Syracuse University and State University of New York College of Environmental Science and Forestry residence hall students. Among these are the right to be afforded a reasonable opportunity to learn without interruptions from others; the right to expect that others will respect you and your need for space, quiet, and privacy; and the right to expect others to observe reasonable standards of conduct that promote and maintain a safe, secure, and mature living environment. In addition, you have the responsibility to recognize and support other students' rights and to be aware of the Office of Residence Life Departmental Standards and the Syracuse University Code of Student Conduct. Violation of these standards will result in meeting with the Residence Life staff and/or the Office of Student Rights and Responsibilities and may result in an educational and/or disciplinary sanction.

How are departmental standards different from community standards? Departmental standards are safety and facility usage standards to which all residential students must adhere. The Office of Residence Life administers the departmental standards process. Community standards help define how students interact with one another, and are created by students themselves. Because students are responsible for the community standards within their living environments, students are expected to participate in weekly discussions within their communities to discuss issues and events, including but not limited to how the community will support individual growth and development, academic development, community development, respect and appreciation of differences, and support making healthy choices in relation to alcohol and other drugs.

A. Departmental Standards Policy

  1. Damage. Student rooms/apartments are inspected after the occupant's departure. Students will be billed for all intentional damage discovered during the course of inspection. Normal wear and tear is taken into consideration during inspection. If it is determined that a student has intentionally committed substantial acts of damage or vandalism of University property, the student may be removed from University housing for the remainder of the current year and/or future years. A professional ORL staff member will make this determination.

    If individual responsibility for damage to a common area cannot be determined, all members of a floor or living unit will meet to discuss how the community will pay for the cost of the damages. If a community is not successful in the process, all members of the floor or living unit may be assessed a prorated charge. This process is known as group billing.

  2. North Campus Lockout Policy.

    9 a.m. to midnight, Monday-Friday
    10 a.m. to midnight, Saturday-Sunday

    If you are locked out of your room, you must go to the main desk for assistance. The staff at the desk will issue you a key to your room. You MUST be prepared to verify your identification.

    From midnight to 9 a.m., Monday-Friday
    or midnight to 10 a.m., Saturday-Sunday

    You must contact the RA on duty to obtain a spare key. The telephone/pager number for the RA on duty is posted at the main desk of the residence hall.

    Fees:

    Your first lockout is free. Any lockout thereafter will result in a 50-cent charge. You have 24 hours to return the key issued to you. If you do not return the key by this deadline, a lock core change will occur, and you will be charged $50.

    If you need your lockout key longer than 24 hours due to extenuating circumstances, please contact the residence life senior staff in your building.

  3. Posting Policy. All posters must be approved by the Office of Residence Life before being distributed or posted. See Posting Policy for ORL for more details.

  4. Courtesy Hours. As a member of the residential community, you are expected to contribute to the maintenance of an environment conducive to the sleep and study needs of others. The floor residents on North Campus and the Skyhall residents on South Campus will determine the quiet hours for the community at the beginning of the semester. These hours will be subject to change to meet individual and community needs throughout the year. Individuals are responsible for approaching one another and talking about expectations with regard to noise levels. In addition, you are encouraged to bring noise issues to the community to resolve any concerns. The RAs will assist residents in bringing these issues forward for discussion and will facilitate dialogue to achieve community agreement. Office of Residence Life staff will become involved in extreme or repeated noise issues as deemed appropriate.

    Quiet Lifestyle floor quiet hours are: From 9 p.m. to 8 a.m., Monday-Friday From midnight to 8 a.m., Saturday-Sunday

  5. Use of Premises.

    1. Care of Premises. The housing unit must be maintained in a clean and orderly condition. No partitions or other alterations or additions shall be made to the housing unit unless the prior written consent of the University is obtained. This shall include, but not be limited to any safety concern, such as the addition or changing of any locks; the removal of window screens; altering or tampering with window safety features; altering or tampering with heating or lighting fixtures; painting on any surface; installation of any television or radio antenna; the addition of electrical, cable television, or telephone wiring; misuse of University furnishings; and all other such changes and additions. Nails, screws, and adhesives, which may cause damage, shall not be inserted into or used on the structure of the housing unit for any reason.

    2. Firearms, Weapons, and Fireworks. Consistent with the Code of Student Conduct, firearms, dangerous or illegal weapons, explosive devices, and/or other hazardous materials are prohibited. Examples of prohibited items include, but are not limited to swords, bows and arrows, pellet and BB guns, and fireworks.

    3. Candles. Use or possession of candles or incense is prohibited. For religious observations, candles and/or incense may be used in public areas designated by staff with constant vigilance by the user.

    4. Excessive Loads. Student housing units have varying designs and construction. The University reserves the right to impose reasonable requirements with respect to the usage or storage of heavy items in the housing units.

    5. Compliance with Office of Residence Life Staff Directives. Students and their guests are expected to comply with the directives of Office of Residence Life staff made in the course of exercising their duties.

    6. Guests. The Residence Life policies and procedures related to guests and visitors exist to allow residents to have guests in a manner that does not infringe upon the comfort and rights of other residents, and maintains an appropriate level of safety and security in the residence halls and South Campus. The following general policies apply to all guests:

      1. Regardless of the length of his/her stay, the guest is expected to abide by all University and Residence Life policies, procedures, regulations, and standards.

      2. It is the responsibility of the host to meet his/her guest in the lobby to sign in the guest. The host is responsible for the action of his/her guest(s) at all times.

      3. There may be special times of the year, such as semester breaks, exam periods, and Summer Sessions, when the guest and/or visitation policy may be restricted or modified.

      4. In order to sign in, guests must have a valid photo I.D. Acceptable forms of photo I.D. are: driver's license, student's ID (SU or another school), non-driver's I.D., military I.D., passport, and resident alien card. Photo I.D.'s not acceptable are: bank cards, telephone cards, and credit cards.

      5. Residents must adhere to the University's overnight policy. Please refer to the Residence Life Guest and Visitation Policy for more information on short-term guests, overnight guests, and guest passes.

    7. Halogen lamps. For safety reasons, halogen lamps are not permitted in housing.

    8. Appliances Except in locations provided, students shall not use ovens, hot-plates, or high resistance heating devices for any purpose. Electric freezers, washers, clothes dryers, air conditioners, dishwashers, roasting ovens, and other major appliances are also prohibited. Charcoal, butane, and propane grills or stoves (and other similar devices) are also prohibited. Use of a compact microwave oven up to 1000 watts, is permitted.

    9. Pets. No pets, other than fish (which are permitted in tanks not to exceed 10 gallons) or animals of any kind are permitted in any student housing unit or surrounding University property under any circumstances, except service animals for persons with physical disabilities may be allowed with written permission of the University.

    10. Rights of Others. Students shall observe and respect the rights of others occupying student housing at the University. This shall include avoiding excessive noise and observing reasonable hours of quiet for sleep and study.

    11. Safety. All residents must immediately evacuate the premises in response to a fire alarm. Students are not permitted on residence hall roofs or window ledges at any time. Window screens may not be removed for any purpose, and nothing is to be thrown from windows. The number of occupants of a room/apartment for purposes of socializing or visitation is not to exceed the local fire codes. Tampering with or improperly using fire extinguishers, elevators, sprinkler systems, exit lights, or any other life safety equipment is strictly prohibited. The minimum sanction imposed by the University Student Conduct System for such tampering or improper use is indefinite suspension from Syracuse University and residential living.

    12. Smoking. All University housing facilities are smoke free. No smoking is permitted in any of the interior areas of any building. Designated smoking areas exist outside the building.

    13. In the Presence of Alcohol. Students who are under 21 years of age may not be in the presence of alcohol.

    14. Special Provisions for Slocum Heights Apartment Housing.

      1. Guests in Family Student Housing. The University requires that residents of family housing request approval and registration from the Housing Office at South Campus for all guests whose stay will exceed three days. Approval of the request is at the discretion of the University.

      2. Outdoor Activities. All resident-sponsored social events to be held outdoors must be registered at least 72 hours in advance with the Office of Residence Life, 206 Goldstein Student Center. All social events are to occur within the confines of the apartment unless prior written permission for the event is obtained from the associate director of Residence Life for South Campus. Failure to register an event or to comply with all applicable standards of conduct will result in termination of the event and other such action as is deemed appropriate.

  6. Termination of Occupancy. Upon written notice from the senior vice president and dean of Student Affairs, or his or her designee, the University may immediately terminate the occupancy of a student (and the student's family, if applicable) if necessary to enforce the terms of an interim suspension, suspension, expulsion, or enforced medical withdrawal from the University or student housing.

B. Departmental Standards Accountability Process

Some of the challenges of residential living are learning to respect the rights of others in relation to your own needs and taking responsibility for your actions. The process outlined below describes how you will be held accountable when your behaviors do not match Office of Residence Life Departmental Standards.

Step 1: Documentation. Documentation occurs when a student or staff member, usually the RA, observes a situation or obtains information that may indicate individual student behavior has deviated from expectations. An incident report will be completed, and you may be asked for information related to the incident. Keep in mind that failure to comply with directives of Office of Residence Life staff made in the course of exercising their duties violates departmental standards and may constitute a separate violation of the Code of Student Conduct.

Step 2: Filing of Incident Report. Incident reports are filed with the senior staff in your building and on South Campus.

Step 3: Initial Review. Senior staff will determine whether the incident report constitutes a departmental standards or a community standards issue. If senior staff determines that the incident report reflects a departmental standards issue, the matter will be handled administratively. If senior staff determines that the incident report reflects a Community Standards issue, the matter will be handled in your floor community.

Step 4: Notice. If the incident is determined to be a departmental standards issue, you will be sent a letter from the senior staff of your community outlining the specific departmental standard(s) violations with which you are charged. Additionally, you will be given a date and time for a meeting with a senior staff member of your community to discuss these issues.

Step 5: Meeting. You are required to meet with the senior staff member at the time scheduled in the letter, unless you have an academic conflict (e.g., class or examination). The senior staff member will serve as the hearing officer for the case. In this meeting you will discuss the incident, and you will be afforded an opportunity to tell your side of the story. If you are found responsible for violating departmental standards, a sanction will be determined by the hearing officer.

Step 6: Appeal. You may appeal the decision reached in the initial meeting for the following reasons: (1) procedural error that can be shown to have had a detrimental impact on the outcome of the meeting; (2) grossly inappropriate sanction having no reasonable relationship to the charges; or (3) new evidence not reasonably available at the time of the original meeting.

To appeal you must deliver a letter of appeal to the director of Residence Life at 111 Waverly Avenue, Suite 200, Syracuse NY 13244. The letter must be received within 48 hours of your receipt from the senior staff in your community of the written case outcome. The case will be reviewed within three business days by the director of Residence Life, or his or her designee. If the sanction includes relocation from a current room assignment, you may stay in your current room assignment during the appeal process, unless the situation warrants an emergency relocation.

In addition, the following Residence Life policies also apply:

Posting Policy for ORL

The following guidelines reflect the commitment of the Office of Residence Life to foster an educational environment. The guidelines are specific for reasons of safety and security and the need to maintain an environment conducive to the pursuit of learning.

Information to Be Posted

All posted materials and flyers must specify the date, time, place, and sponsor of the event/program. The availability of alcoholic beverages at an event may not be advertised or publicized. All materials must conform to the policies and procedures of Syracuse University and the Office of Residence Life. The Office of Residence Life reserves the right to make exceptions to this policy at any time.

Approval of Materials to Be Posted

Syracuse University student organizations, departments, and offices requesting posting must bring materials to be posted to either the Office of Residence Life (111 Waverly Avenue, Suite 200) or to the main offices of each residence hall and South Campus. It is the responsibility of each recognized student organization, office, and/or department to bring the appropriate number by hall/area of materials to the residence halls and South Campus mailboxes located in 111 Waverly Avenue, Suite 200. Recognized student organizations will need to obtain approval of their poster from the Office of Greek Life and Experiential Learning and have their poster stamped with the RSO stamp in the lower right hand corner.. The stamp may not be photocopied or reproduced. University offices will not need to have their posters stamped. The number of designated copies for each hall and South Campus will be posted in the mailroom in 111 Waverly Avenue, Suite 200. It is the responsibility of the designated Residence Life senior staff member in each of the residence halls and South Campus to approve the materials to be posted. Posters may not exceed 24 by 36 inches. Events, on campus or off, not approved by the Office of Residence Life may not be advertised in the residence halls or on South Campus.

Distribution of Posters

All approved materials will be posted by the Residence Life staff member within 24 hours of approval in designated posting areas. It is the responsibility of the Residence Life staff member to remove outdated or inappropriate materials posted in each of the halls and South Campus. Dated material will be removed within 48 hours of the specified event time. Undated material may remain up for a period of two weeks. Posters cannot cover more than 20% of the wall space and must be at least 1 inch from the ceiling.

Number of posters that will be approved for each hall/South Campus

Boland 10   Kimmel/Marion 7
Booth 9   Lawrinson 18
Brewster 14   Sadler 15
Brockway 1   Shaw 15
Day 16   Sheraton 2
DellPlain 10   South (Skyhalls only) 5
Flint 18   Walnut/Washington Arms 6
Haven 11   Watson 13

Distribution of Handbills

Approved handbills may be made available in the halls and South Campus by a registered organization or department only to be placed in a central location at each hall and South Campus. Off-campus vendors, organizations, and/or individuals should not make materials available without prior approval by the designated Residence Life senior staff member in each of the halls and South Campus. Flyers may be distributed with special permission from ORL. Flyers may not be placed under individual residence hall room doors.

Placement of Banners

Banners may be placed by organizations, departments, or individuals in designated areas of the residence halls and South Campus. The designated senior staff member of the individual hall/South Campus must approve the banner. Water-resistant paint must be used when making banners. Size will be determined by the supervisor of the area. Banners need to be discarded after a period of time determined by the supervisor of the area.

Off-Campus Posters

Permission for off-campus advertisers to post in the halls/South Campus will be given if the event and the presented materials comply with established policies of the University. (See Student Handbook.)

Mass Mailings

Registered student organizations may distribute information through resident student mailboxes under these conditions: the flyer or letter receives prior approval and all pieces are folded, addressed, bundled, and taken to the Office of Residence Life (111 Waverly Avenue, Suite 200) for distribution in hall mailboxes. Mailing labels can be obtained from the Office of the Registrar. Please note that all materials sent through the mail must be addressed to specific individuals. "Occupants of" or "Parents of" will not be delivered.

All mass mailings for South Campus must be addressed, stamped, and sent through U.S. mail.

Room to Room Distribution

Stuffing materials under residence room doors is prohibited.

Non-Compliance

Any violations of this policy will be appropriately handled by the Office of Residence Life. South Campus staff reserves the right to remove unapproved posters from bus stops, mailbox clusters, and bulletin boards.

Vendor Policy

In an effort to provide residents with an environment that is free of unwanted personal solicitation for services or products, the University policy prohibits outside vendors from entering all residential facilities. No flyers, handbills, or other posting materials are to be distributed in any form, including under student doors, in mailboxes, or left in any public areas.

Vendors who are not under contracted agreements with the University are prohibited from entering the residence halls. Students who have legitimate requests for exceptions to this policy are asked to meet with the residence director of the hall.

Residence Life Guest and Visitation Policy

The Residence Life policies and procedures related to guests and visitors exist to allow residents to have guests in a manner that does not infringe upon the comfort and rights of other residents, and maintain an appropriate level of safety and security in the residence halls and South Campus. The following general policies apply to all guests:

  1. Regardless of the length of his/her stay, the guest is expected to abide by all University and Residence Life policies, procedures, regulations, and standards.

  2. It is the responsibility of the host to meet his/her guest in the lobby to sign in the guest. The host is responsible for the action of his/her guest(s) at all times.

  3. There may be special times of the year, such as semester breaks, exam periods, and Summer Sessions, when the guest and/or visitation policy may be restricted or modified.

  4. In order to sin in, guests must have a valid photo I.D. Acceptable forms of photo I.D. are driver's license, student's I.D. (SU or another school), non-driver's I.D., military I.D., passport and residentalien card. Photo I.D.'s not acceptable are: bank cards, telephone cards, and credit cards.

Short-Term Guests

Provided that there is no unreasonable interference with the rights of a roommate, a resident may have a short-term guest (one whose stay is for a few hours, but not overnight) at any time. The following procedures and conditions must be met:

  1. All guests must register by signing the guest sign-in log and presenting a valid form of current photo identification such as a student I.D., driver's license, non-driver's I.D., military I.D., passport, or resident alien card with the Residential Security Aid (RSA) between 8 p.m. to 7 a.m. daily*. The host must sign the guest in by presenting an SU ID card to the RSA with a valid security dot.

  2. When the guest leaves the hall, he/she must be escorted to the lobby bythe host.

  3. A resident may have no more than three (3) "short-term" guests at one time unless prior permission is obtained from the Residence Life staff.

* Brewster/Boland RSAs are stationed 24 hours/day/7 days a week.

Overnight Guests

Provided that there is no unreasonable interference with the rights of a roommate, a resident may have an overnight guest (one who stays for longer than a few hours and/or sleeps in the room overnight). In the interest of the rights of the roommates and other hall residents, there are limits to the duration and frequency of such visits. Overnight guests must follow the same procedures and conditions met by short-term guests as outlined above. In addition, the following procedures and conditions must be adhered to:

  1. A resident may have an overnight guest in single student housing with the prior consent by all roommates and suitemates.

  2. A resident may host an overnight guest for no more than three consecutive nights and no more than six nights total in any month.

  3. No individual guest may be hosted in University housing more than six nights total in any month, whether with the same host or different hosts.

  4. Except with prior approval of all roommates and suitemates, and approval by the Office of Residence Life, no resident may host more than two overnight guests at one time.

  5. All overnight guests must be registered with the Office of Residence Life. The process for both registration and approval will be made online through the Office of Residence Life home page. This policy is designed for the safety of residents, guests, and other members of the University community. Failure to register an overnight guest pursuant to this policy will subject the responsible resident to immediate removal from University housing through the Office of Residence Life Departmental Standards process. See Office of Residence Life Departmental Standards Accountability Process for information.

  6. In extenuating circumstances, exceptions to the overnight guest policy can be made by the Office of Residence Life.

Guest Passes

In order to facilitate the entrance and exit of visitors, particularly those who will be overnight guests, hosts are required to obtain a guest pass., which is available through the Residence Life staff. The guest pass allows the visitor to enter and exit the hall by showing the guard the pass with an appropriate I.D.

  1. Requests for guest passes can be made through the web-based guest registration request process, available via the Office of Residence Life web site at orl.syr.edu. Requests for overnight parking may also be submitted through the registration process.

  2. No more than two guest passes will be issued at one time to a resident.

  3. Upon entering the building, the guest who has a pass must present both the pass and appropriate I.D., but need not sign in.

  4. A guest pass will be issued for no more than three consecutive days.

  5. It is the responsibility of the host to meet his/her guest in the lobby upon arrival.

Other Policies

Other Office of Residence Life policies are available at residence hall main desks and at Goldstein Student Center.

Policy Administration

Date: July 1, 2001
Amended: September 2005


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