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Submitting a Proposed New or Revised Policy

University Policy Committee

The University Policy Committee is appointed by the Chancellor to lead the review process for all proposed new/revised University-wide administrative policies. Current members are:

  • Kal Alston, Associate Provost
  • Thomas S. Evans, Senior Vice President and General Counsel
  • Gwenn Judge, Director, Office of Budget and Planning
  • Trudy Morritz, Assistant Chancellor
  • Eileen Schell, Chair, University Senate Agenda Committee
  • Jake Tanksley, Human Resources Director, Advancement and External Affairs
  • Seth A. Tucker, Director of Student Assistance, Student Affairs

The representatives of the Provost, Student Affairs, and the University Senate will ensure coordination of those policies developed or revised outside of this process.

What is a policy?

For purposes of the Syracuse University Policies site, a policy is defined as a statement of commitment to an institutional principle, or a mandate that responds to legal or regulatory statutes, addresses issues of behavior and interaction, or governs use of University resources. A policy typically:

  • has broad institutional application;
  • enhances the University's mission and provides operational efficiencies;
  • mandates action or constraints and establishes boundaries for conduct;
  • helps ensure compliance with applicable laws and regulations and reduces institutional risk;
  • changes infrequently and sets a course for the foreseeable future; and
  • requires approval at the highest administrative levels of the University.

In addition, there may be consequences associated with violation of policy.

Official University policies will always reside on the Syracuse University Policies web site and not on individual school, college, or department web sites. Paraphrasing policies is prohibited; when referencing a policy from their web pages, units should link to the full text in the Syracuse University Policies site. Certain other official policies are also published in the Faculty Manual, Student Handbook, Staff Employee Handbook, and Academic Rules.

PROCESS FOR POLICY REVISIONS AND PROPOSED NEW POLICIES

The process for revising existing or proposed new policies depends on the scope, as follows:

  • University-wide policies with broad institutional application and/or legal implications are routed through the University Policy Committee and follow the processes for policy revisions or proposed new policies outlined below.
  • Policies applicable only to faculty or that relate to academic rules are routed through existing approval processes within Academic Affairs.
  • Policies applicable only to students and student life are routed through existing approval processes within Student Affairs.
  • Policies approved through the University Senate process require Chancellor concurrence only and the University Policy Committee process does not apply.

Those policies addressed outside of the University Policy Committee process below must be communicated to the committee to ensure coordination of all policy records of the University.

If in doubt as to the process for a particular proposed new or revised policy, e-mail supolicy@syr.edu.

Process for University-Wide Administrative Policy Revisions

  1. Each policy revision must be authorized by the responsible Executive Team member.
  2. The originating department will complete the Revised Policy Review form, and submit it to the University Policy Committee.
  3. Revisions to policies for which multiple University units have responsibility must be discussed among the units and be authorized by the responsible Executive Team members before the draft is submitted to the University Policy Committee.
  4. The University Policy Committee will review the revised policy, determine if further legal oversight is required, and forward it to the Chancellor's Executive Team for final review and approval.
  5. Upon approval of the Chancellor's Executive Team, the policy revision becomes official and the University Policy Committee will post the revised policy to the online policy site and notify the campus community.

Process for Proposed New University-Wide Administrative Policies

  1. Prior to submission of a proposed new policy, it is the originating department's responsibility to research the University Policies site for any existing policies that already apply or could be adapted to include appropriate language.
  2. If the proposed policy has ramifications for other University units, the originating department must consult with those units and obtain concurrence prior to submission.
  3. When steps one and two have been completed, the originating department will complete the Proposed New Policy Review Form, secure authorization of the responsible Executive Team member(s), and submit it to the University Policy Committee.
  4. The University Policy Committee will review the proposed policy, determine if further legal oversight is required, and forward it to the Chancellor's Executive Team for final review and approval.
  5. Upon approval of the Chancellor's Executive Team, the policy becomes official and the University Policy Committee will post the new policy to the online policy site and notify the campus community.

The University Policy Committee and its staff will answer questions and provide guidance and support throughout the process. E-mail supolicy@syr.edu.


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